IPI-ConfEx offers a unique opportunity to network, educate, and showcase your products and solutions
to patent information professionals. As a sponsor, you will enjoy a high level of visibility and promotion
throughout the conference.
Sponsorship opportunities are designed to specifically give your company brand visibility as well as the
opportunity to meet and network with decision-making information professionals:
Information on participation, speaking opportunities and exhibit opportunities for information providers (database producers, database hosts, tool providers, service
providers, consultants, etc.) is available from the Conference Organisers at firstname.lastname@example.org.
Vendors/suppliers/service providers are not eligible to submit a paper/poster via the Call for Papers/Posters (this is reserved for actual users of information working
in industry). Speaking time for vendors is only available through sponsorship.
Please note that there is a restricted number of presentation slots, exhibit spaces and sponsorship opportunities available, and therefore vendor participation is at
the discretion of the organisers. The IPI-ConfEx Organisers reserve the right not to accept any registration application, including submission of papers/registration
applications from vendor/supplier/service provider organisations based on sponsorship level.
Please also note that any special events (i.e. any organised social events or technical programs and seminars during or within seven days either side of the
conference days within the geographical region of the conference venue) must be in consultation with, and formally pre-approved well in advance by the
conference organisers in writing. Without exception, all attendees to the Conference and Exposition, including official Sponsor Exhibitors, are required to strictly
adhere to this condition.
All Sponsors/Exhibitors, including sponsor speakers, workshop hosts, booth staff, and administrative staff, must register for the conference.
Vendors are encouraged to participate as sponsors/exhibitors. Alternatively, vendors may apply for registration at the non-sponsoring vendor rate of €2,680.00 per
delegate. All non-sponsoring vendors must adhere to the non-solicitation policy.
“Since our product launch a few
years ago, we have, by far, had
most of our business generated
through contacts at IPI-ConfEx;
the best patent information
- Returning IPI-ConfEx Sponsor
Eligibility and Confirmation Procedure
Benefits of sponsorship include participation at the conference as well as one or more of the following:
Exhibit space in the Expositions Hall
Opportunity to present during the
Registration to attend the conference at
special discounted sponsor rate
Opportunity to host a workshop
Publicity in pre-show materials and
during the conference
Opportunity to sponsor coffee or
Opportunity to sponsor dinner reception
or other major event
Opportunity to organize a workshop
satellite event on the day before or after
the conference program
A la carte options are available to reinforce presence and maximize exposure
Information on sponsorship is available from the Conference Organisers,
please contact email@example.com
Cultivate new business partnerships
Accomplish lead generation goals
Build brand awareness and product
Showcase your company’s products
Sponsorship & Registration Eligibility and Confirmation Procedure
Through consistent feedback from both our Industry Delegates and Information Provider Delegates, it is clear that everyone strongly emphasises the all important
need for an appropriate balance between numbers of information users and information providers attending the conference. Therefore, the conference registration
policies are in place to accommodate this principle and ensure a highly professional and focused conference, training and exposition programme, and strategic
discourse, as well as a balanced and enriching networking experience.
Attendance and sponsorship is by invitation. Interested individuals or organizations that have not received an invitation and are interested in participating, should
contact the IPI Organisers.
Industry Delegate means an individual who is a direct employee of an industrial organisation that produces and sells products (other than any information
related products) such as a chemical, pharmaceutical, electronics or engineering company.
Information Vendor/Producer Delegate means an individual or a representative of an organisation that produces information products or provides
services/consultancy that could be used or bought by Industry Delegates.
Information Vendor/Producer organizations will be invited to participate at the conference through the conference sponsorship programme. A minimum
sponsorship is required to participate. The minimum sponsorship is for an organization with a single brand/product line. Companies with multiple brand/product
lines, or products combined through merger of previous industry players will need to sponsor at an additional level irrespective of whether the organisation intends
to showcase single or multiple product lines. In summary, sponsorship/exhibiting is strictly based on per organisation (entity) basis, as well as per product/brand
line per individual organisation.
A joint venture or joint product between two or more organisations can be represented through a single sponsorship as long as only one of the organisations’
names is displayed, and representatives from only that one organisation staff the exhibit stand. For the other partner company(ies) to be listed (through signage or
any other means), their representatives/employees to be present at the stand, their products (other than the joint product) to be discussed, or to participate in the
conference in any manner, the correct sponsorship level needs to be held by each of the partner organisations. The single brand/product rule applies in such
cases, same as above.
Others: A limited number of lower level sponsorships may be available for some smaller, diverse and start-up Information Vendor/Producer organizations. This is
to facilitate, e.g. innovative tools start-ups the opportunity to have an exhibit stand and demonstrate their products in the exhibits hall.
Registration – Eligibility and Confirmation Procedures:
To maintain the vision for the conference, as well as taking into account the consistent feedback from both our Industry Delegates and Information Provider
Delegates, the conference will be structured to reach an appropriate balance between numbers of information users and information providers attending the
conference. Therefore, the conference registration policies are in place to accommodate this principle.
Priority will be given to Industry Delegates and employees of sponsoring organisations. Consideration will be given to others based on availability and overall
attendance balance, as well as value to the delegates.
Please note that each registration application for attending the conference is subject to final confirmation by the IPI organisers via email and that we do not accept
walk-ins. You may wish to wait for this final confirmation prior to booking your flight and hotel.
“This is an excellent event to see
where the commercial providers are
heading, including the latest
developments, and live testing in
the exhibition hall.”
- IPI-ConfEx Industry Attendee
International Patent Information
Conference & Exposition
5 - 8 March 2017 - Rome, Italy